OM1 - Assistant Program Coordinator 1 – Ottawa Music Industry Coalition

Desired Contract Term: 26 Weeks     Start Date:  ASAP  End Date: Initially to the Province of Ontario’s current fiscal year ending, March 31, 2025. Additional weeks is pending the Province’s approval of our fiscal year (2025-2026) JCP program agreement.

Work Schedule:  4 business days / 32 hours per week  Work Location: Sparks St + some hybrid availability

Job Summary: This position is funded through Ontario’s Job Creation Partnerships (see more details below). The Ottawa Music Industry Coalition (OMIC) is seeking an enthusiastic and detail-oriented individual to join our team as Support to the Program Coordinator. This is an entry-level position that will provide essential support to the Program Coordinator in implementing various initiatives aimed at advancing Ottawa’s music industry. The successful candidate will be responsible for administrative tasks, assisting in coordinating events, workshops, meetings and mentorships as well as providing assistance in the planning and execution of various programs and initiatives such as the Capital Music Awards, City Sounds Live, Songs from the Shed, the Independent Music Business series, and more.

Responsibilities:

• Provide administrative support to the Program Coordinators and Executive Director, including scheduling meetings, managing calendars, drafting correspondence, and maintaining records and databases.

• Assisting in coordinating logistics for events, workshops, and other activities, including venue booking, equipment setup, registration, and communication with participants.

• Assist in the planning and execution of various programs and initiatives, including research, coordination of resources and tracking progress.

• Help maintain and update OMIC’s website, social media platforms, and other communication channels, including drafting and scheduling newsletter content alongside the Communications Coordinator.

• Collaborate with the Program Coordinators and other team members to ensure smooth operations and efficient communication within the organization and with external stakeholders.

• Provide general office support, including responding to emails and managing office supplies and inventory.

Skills and Qualifications:

• Excellent organizational skills with strong attention to detail and the ability to manage multiple tasks simultaneously.

• Strong written and oral communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Drive and experience with website content management systems and social media platforms.

• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive approach to problem-solving.

• Passion and knowledge of the music industry and interest in Ottawa’s diverse and vibrant music scene are assets.

• Ability to work occasional evenings and weekends as required for events and activities.

Additional Qualifications Required:

Candidate eligibility for JCP is determined according to the following criteria:

1. An unemployed job seeker or those employed less than 20 hours per week.

2. A permanent resident living in Ontario who is legally authorized to work in Canada.

3. Meet at least 1 of the following criteria:

4. Has an established Employment Insurance (EI) benefit period.

5. Previously established an EI benefit period that has ended within the previous 60 months.

6. Paid employee EI premiums (e.g. Box 18 on the T4) in at least 3 of the last 10 years while earnings have been at least $2000 in each of those years.

7. Received the Employment Insurance Emergency Response benefit (CERB) within the previous 60 months.

NOTE: Persons currently enrolled in full-time academic studies are not eligible for consideration. Those who qualify to establish an Employment Insurance (EI) claim must do so prior to being considered for JCP participation.

Remuneration:

$688 (gross) per week paid biweekly by the Province of Ontario (average hourly rate: $21.50 based on 4 days/32 hours).

What’s Next?

Forward your resume and cover letter to jobs@ottawafestivals.ca. Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview; applicants must indicate how they meet the eligibility in their email and/or cover letter. To learn more about the JCP program, please visit:  http://www.ottawafestivals.ca/jobs/jcp-overview/. Ottawa Festivals welcomes and encourages applications from all eligible individuals. We are recruiting for a current vacancy in JCP but this process may also be used to fill future JCP opportunities over the next 6 months.